Moving to a Digital Workplace is more than just a change in technology. It is transforming the way you do business, defining a strategy, priorities, and a road map to evolve your business in phases. 

SP Marketplace Business Transformation Services provide businesses with a road map, implementation plan, and SMB Best Practices to help realize the full potential of a Digital Workplace on Office 365 using SP Marketplace Workplace Solutions. After more than 1,000 implementations, we have discovered what works and what does not when it comes to transforming businesses.

Beyond just portals and applications 

Setting up an Intranet structure that enhances communication, collaboration, and automates business processes goes beyond just an Intranet portal and document storage. Designing an Intranet starts with the right structure that fits within the context of your business. Next, it involves education within your business and gaining support from executive management. Finally, it involves a best practices approach for planning and implementation in phases, which evaluates current processes, existing systems, and collaboration opportunities.

SP Marketplace Business Transformation Services work with your business team to design the right road map and deployment stages. SP Marketplace brings the experience, product knowledge, and business process expertise to save you initial obstacles from an unsuccessful implementation.

We work with you to define objectives and goals for the deployment and educate the management team on the capabilities and benefits of the Cloud. We assess and map your current business structure to the SP Business Suite operational portals and architecture. Using a best practices approach, we work with your team to prioritize operational portal implementations and provide design work for customization's needed. Additionally, we can provide data and content migration services to the new Cloud structure. The following are the service packages offered:

​Business Transformation
​Road Map Service

The key to successful implementation is to start with a good plan. The road map service provides the initial design of your business' internal services structure and defines a project plan for a phased implementation.

Deliverable: Overall Design and Project Plan

• Sets up objectives and goals for the overall project with management
• Assesses the existing business structure and how it maps to SP Business Suite
• Designs the structure of the SP Intranet Portal, SP ESS Portal, and SP Department Portals specific to the client needs
• Establishes roles and resources needed during the transformation project including executive sponsor, application administrator, business process owners and content administrators
• Defines project phases and operational portals priorities across departments
• Creates a detailed project plan and implementation timeline

Note: from the Roadmap the following services can be scoped and sized

Intranet Design and Deployment

The Intranet Design and Deployment includes all activities to begin planning, customizing, and implementing SP Intranet Portal and the supporting structure underneath. From requirements assessment, look and feel, and content management resource requirements, this service makes sure your deployment is adopted across the business. 

Price: Determined after Requirements and
​Design session

• Formation of an Intranet Team – Management, Marketing, HR, Operations
• Review of the operational portal structure and content
• Collect Intranet requirements, like news, collaboration, and resources (focus group)
• Establish look and feel, with branding service
• Define content management process and roles
• Set up employee directory and profiles detail
• Define customizations that are required
• Manage customizations and beta testing 
• Hold a webinar for the business that introduces the Intranet
• Roll out the Intranet

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Service Departments Operational Portal Deployment

Department Deployment Methodology is designed to educate and work with the business' different departments to ensure a phased plan to deliver an easy-to-use portal for employees and a productive site for department staff. Specific department requirements will be assessed, and operational portal features matched to existing needs. For overlapping areas with existing systems, the consultant will assess the pros and cons of replacement versus coexistence.

Price: Determined after Requirements and
​Design session

• Department training for employee portal concept, service requests, and operational portals' features
• Review operational portals' features versus what they have, such as business process
• Requirements: What they want to use, what is missing, reporting
• Define department roles
• Overall design, break up into phases
• Define customizations needed (SOW developed)
• Manage customization implementation
• Test and roll out 
• Next phase

Data Migration Services

Data Migration services provide a way to move your existing documents and data forward, when implementing the new SP Business Suite. This way your business suite will be preloaded with as much relevant content as possible at each key deployment phase.

Price: Determined after Requirements and
​Design session

• Identify existing data sources from systems, documents, or other locations
• Define what to bring forward and what to archive
• Identify staff that can assist with data extractions, uploads, and data entry
• Establish data mapping from a source to SP Business Suite operational portals
• Evaluate organization and consistency of data and scrub/filter/transform options
• Assist with or perform data extraction / transform / load (ETL) sessions
• Organize remaining manual data entry setup details
• Evaluate quality of upload results
• Beta review results with relevant team

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Data Integration Services

Data Integration services provide a means for integrating your SP Business Suite modules with external data from other in-house or cloud-based business applications that your company currently depends on.

Price: Determined after data and integration systems assessment

• Identify existing sources of live data interfaces (database, payroll, ERP) 
• Identify objective and requirements of live / batched data sync service
• Identify staff that manages application updates, application availability, and who can assist with gathering the interface and usage protocol info
• Identify URL connection and security (authentication) details of interface
• [If in-house source]: Identify required firewall punch throughs for offsite access (cloud)
• Identify existing SharePoint data integration add-in package to accomplish objective
• Gather app-field to SPMP list-column mapping
•  Implement and oversee implementation of integration add-in
• Evaluate quality of custom data integration
• Beta review results with relevant team

What's Next?

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